Publishing information for non-federal clients

You will learn how to publish your notice in the Canada Gazette. All levels of government—not just federal—must publish certain notices. Some private sector organizations, such as banks and insurance companies, must notify Canadians of particular activities by law.

The information on this page is mainly for:

  • provincial, territorial and municipal governments
  • law firms
  • banks
  • loan and insurance companies
  • non-profit organizations
  • individuals from the private sector

On this page

New requests for insertion

We have updated our insertion forms to make them accessible and easier to use. PDF insertion forms are required to publish in the Canada Gazette. Complete the Request for insertion for non-federal clients (PDF, 1.6MB) form.

Step 1: Complete the insertion form

Step 2: Submit the insertion form with your notice

You can submit your notice by email, by mail or in person or by fax.

Submitting by email

Attention: You should only use email when submitting unclassified notices to be published in Part I.

Email the following to

  • your completed insertion form
  • a Microsoft Word version of your notice in English
  • a Microsoft Word version of your notice in French

Submitting by mail or in person

Place the following in an envelope:

  • your completed insertion form
  • one paper copy of your notice in English
  • one paper copy of your notice in French
  • a Microsoft Word version of your notice on a CD or USB stick:
    • your USB stick will be mailed back to you
    • you may instead include a PDF version of your notice only if the notice relates to:
      • plans deposited
      • surrender of charter
      • relocation of head office


Canada Gazette Directorate
Public Services and Procurement Canada
5-350 Albert St
Ottawa ON
K1A 0S5 (use this postal code when sending notices by mail)
K1R 1A4 (use this postal code when delivering notices in person)

Delivering your notice to the drop box

The Canada Gazette Directorate’s drop box is located at 350 Albert St on the 5th floor. It is accessible Monday to Friday, 7 am to 6 pm. Your courier may request an acknowledgement of receipt from the Canada Gazette Directorate, Monday to Friday, 8 am to noon or 1 pm to 4 pm.

You must deliver your notice before noon on Friday to publish in the following week’s issue of Canada Gazette, Part I.

Submitting by fax

Fax the following to 613‑991‑3540:

  • your completed insertion form
  • your notice in English
  • your notice in French

Translation service

The Canada Gazette Directorate can translate your plans deposited notice for you free of charge. We will contact you to make arrangements about this service.

Step 3: After you send in your notice and the insertion form

The Canada Gazette Directorate will call you to confirm:

  • receipt of your notice
  • publication date

If you have not received a phone call by noon eastern time on Monday of the publication week you requested, please call 613‑996‑1268 or 1‑866‑429‑3885.

The Canada Gazette Directorate will advise you if it makes any substantial changes to your notice, but does not send proofs for approval.

Step 4: After your notice is published

The Canada Gazette Directorate will send an invoice to the contact person you provided in the insertion form. If you have any questions regarding the invoice, please call 613‑996‑2495 or 1‑866‑429‑3885.

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