Publishing Requirements

• Non-federal Government Clients
• Federal Government Clients

To ensure that your notice is published on time, please follow the steps listed below. If you do not follow these steps, we may have to delay the publication of your notice or charge additional administrative fees.

Please note that for security reasons, we do not accept notices sent by email. Furthermore, we do not send proofs for approval prior to publication; however, we always advise clients when substantial changes are made to their notices.

Non-federal Government Clients

As a non-federal government client (e.g. provincial and municipal governments, law firms, companies, non-profit organizations and individuals from the private sector), you are asked to ensure that a Request for Insertion Form for Non-federal Government Clients accompanies the notice you submit. If you submit several notices at once, only one form is needed; simply ensure that each notice is correctly identified on the form. Please indicate the name of the person we can contact to acknowledge receipt of the notice and Request for Insertion form as well as to confirm the publication date. (IMPORTANT: If by noon Monday [Eastern standard time] you have not received a call from us confirming receipt of your notice and its publication date, please contact us at 613-996-1268 [general number].) Clearly indicate when you would like your notice to be published and if you require an affidavit. Each affidavit costs $22.

All notices must be submitted in English and French. The Canada Gazette Directorate offers translation services, for a fee, for three types of notices: plans deposited, surrender of charter and relocation of head office. For further information on these services, please contact our representatives by telephone at 613-996-1268 or 1-866-429-3885.

Please fax the completed Request for Insertion form with the notice to 613-991-3540 or mail to the following address:

Canada Gazette Directorate
Government of Canada
350 Albert Street, 5th Floor
Ottawa, Ontario
K1A 0S5

When submitting your notice for publication, please ensure that the following requirements are met:

1. Submit only the final version of the notice for publication. Draft versions should not be submitted for publication.
   
2. Verify that a signature block (name and title of an individual or name of a company) and a date appear at the end of the notice.
   
3. Verify that paper and electronic versions of the text correspond with one another.
   
4. Save the English and French versions of your notice (Microsoft Word format only) as two separate files on diskette, CD-ROM or USB key that is not encrypted nor password protected. Notices saved on encrypted or password protected USB keys may not be processed and published on the required date. USB keys will be returned to the sender by mail.
   
5. Send two printed copies of the English text and two printed copies of the French text along with your diskette, CD-ROM or USB key.

Following publication, an invoice and a copy of the issue containing your notice will be sent to the contact person identified on the Request for Insertion form.

Federal Government Clients

Federal government clients must complete the Request for Insertion Form for Government of Canada Departments and Agencies and clearly indicate the name of the person we can contact to acknowledge receipt of the notice and to confirm the publication date. (IMPORTANT: If by noon Monday [Eastern standard time] you have not received a call from us confirming receipt of your notice and its publication date, please contact us at 613-996-1268 [general number].) Please fill in all boxes of the Request for Insertion Form.

Please fax the completed Request for Insertion form with the notice to 613-991-3540 or mail to the following address:

Canada Gazette Directorate
Government of Canada
350 Albert Street, 5th Floor
Ottawa, Ontario
K1A 0S5

When submitting your notice for publication, please ensure that the following requirements are met:

1. Obtain appropriate departmental or agency approvals before submitting notices for publication.
   
2. Submit only the final version of the notice for publication. Draft versions should not be submitted for publication.
   
3. Verify that a signature block (name and title of an individual or name of a department or agency) and a date appear at the end of the notice.
   
4. When creating tables, use the software “Table” options (columns and rows) rather than tabs and spaces.
   
5. If your document contains images, maps or graphics, please ensure that the electronic version for these items is submitted as an attachment to your notice, in a high resolution and in the proper format (.jpeg, .tiff and .eps). We would also accept a high quality .pdf file for extraction of images, maps or graphics. In addition, please provide a detailed description of these items in both languages as per Treasury Board Secretariat Common Look and Feel standards. Should you require further information about the publication of images, maps or graphics, please contact the Supervisor, Publications Support Services, at 613-996-3015.
   
6. Verify that paper and electronic versions of the text correspond with one another.
   
7. Save the English and French versions of your notice (Microsoft Word format only) as two separate files on diskette, CD-ROM or USB key that is not encrypted nor password protected. Notices saved on encrypted or password protected USB keys may not be processed and published on the required date. USB keys will be returned to the sender by mail.
   
8. Send two printed copies of the English text and two printed copies of the French text along with your diskette, CD-ROM or USB key.
   
9. Please consult our Guidelines for the preparation of notices for additional information on how to prepare documents for publication.

NOTE: If your notice is a statutory instrument and its publication in the Canada Gazette is required by an Act of Parliament, you must register it with the Clerk of the Privy Council pursuant to paragraph 6(b) of the Statutory Instruments Act. Ensure that you send the appropriate number of copies to the Privy Council Office for registration. To address specific questions about the regulatory process, please contact your departmental regulatory coordinator.